The Salvation Army

Administrative Assistant

Job Locations US-PA-West Chester
Job ID
2021-8456
Category
Administrative
Compensation Min
USD $15.00/Hr.
Compensation Max
USD $15.00/Hr.
Type
Regular Part-Time

Overview

Title: Administrative Assistant                                                                       

Location: West Chester

Reports To: Commanding Officer 

Availability: Immediate

Schedule:  Part-Time; Monday to Friday; 9:00 am to 2:30 pm

Salary and Grade: $15.00 per hour; 73  Non-Exempt

 

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

  • Generous paid time off every year that includes: holidays, vacation time and sick time.
  • Employer funded Pension Plan (company contributions begin after 1 year of employment)
  • Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
  • Most importantly – a job with a good purpose!

 

Position Overview: The Corps Administrative Assistant function is to provide secretarial support to Corps Commanding Officers, Advisory Board, Corps church members and other staff as needed. Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Responsibilities

*Process Correspondence for Commanding Officers to Staff, DHQ, THQ, Advisory Board Members, Community leaders, and others regarding daily operations of the Corps.

*Process paperwork for employment approval, termination, vacations, sick time and termination, and any other changes concerning to employee changes.

*Manages Mail Appeal processing’s, reporting, data entry and thank you letters.

*Process all donations and thank you letters to donors. Including acknowledgement to family of gifts received memorials, matching gifts, and grants.

*Generate and mail meeting reminders to Advisory Board Members.

*Generate and process weekly church bulletins and announcements.

*Responsible for maintaining Advisory Board minutes, employee meeting minutes, records, agendas etc. maintain Salvation Army minute book and send minutes to DHQ.

*Responsible for weekly income and expenses reports and take income to the bank in a weekly basis.

*Assist Commanding Officer in planning special events. (Ex. Volunteer dinner, Annual civic Even)

* Responsible for all volunteers scheduling and for the meal program and monthly calendar.

*Responsible for all kettle entry into Kettle Manager during the Christmas season.

*Responsible for quarterly newsletter for the meal program.

 

The above list of job duties is not exclusive or exhaustive and the candidate will be required to undertake such tasks as may reasonably be expected within the scope of the post.

 

Qualifications

      • Associate Degree
      • High Level proficiency of Microsoft Office Suite
      • Good communication skills verbal and written
      • Computer literate to maintain e-mails account (Outlook)
      • Must be able to maintain flexible schedule including weekends, holidays and evening if needed.
      • Must have understanding and appreciation for the Mission of the Army
      • Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
      • As a Mandated Reporter, must provide proof of having completed training on recognizing and reporting child abuse meeting the training standards of PA Act 153 of 2014 within 30 days of employment with recurrent training required every five years thereafter. Meets the Child Protection Clearances required by PA Act 153 to include PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record Check.

Contact:  Please submit your resume along with a cover letter including salary requirements as instructed below:

Captain Maria Corraliza

Email: maria.corraliza@use.salvationarmy.org

Fax: 610-696-1652

OR

External candidates interested in this position please apply online at http://careers.salvationarmy.org. 

Internal candidates interested in applying for this position please apply at http://internal-usesalvationarmy.icims.com.

 

No Phone Calls Please

Revised by the Divisional Human Resources Department on July 27, 2021

_______________________________________________________________________________________________

 

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

 

The Salvation Army will not hire any applicant for employment if the criminal background check reveals a conviction (or a guilty plea or plea of nolo contendre) for any sexual or violent crime.  This policy is intended to help ensure safety in Salvation Army workplaces.

 

The Salvation Army’s Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible.  Its ministry is motivated by the love of God.

Its mission is to preach the gospel of Jesus Christ

and to meet human needs in His name without discrimination.

 

Requisition No. 1592

 

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