The Salvation Army

Administrative Assistant

Job Locations US-MA-Canton
Job ID
2021-8010
Category
Administrative
Type
Regular Full-Time

Overview

The Salvation Army is hiring an Administrative Assistant for the Property Department and offers an excellent benefit package to eligible employees including:

  • Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
  • Employer funded Pension Plan (company contributions begin after 1 year of employment)
  • Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
  • Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
  • Flexible Spending Accounts
  • Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
  • Most importantly – a job with a good purpose!

Qualifications

  • Associates required and Bachelor’s Degree preferred
  • 5 years in experience in an administrative role
  • Construction or real estate office experience helpful
  • Excellent typing skills with utilizing Microsoft Office with strong emphasis in Excel.
  • Strong organization skills
  • Must be an independent self-starter
  • Appropriate Communication abilities with others within a large office structure

 

Responsibilities include but are not limited to:

  1. Serve as liaison between the field locations and Property Department. Be familiar with all projects.
  2. Prepare property projects paperwork, ensure that all required documents are submitted and attached to the full case and process through appropriate approval levels, including follow-up correspondence and communication.
  3. Assist field Officers with specifications and preparing proper paperwork on property projects, ensuring that all required documents are submitted and included with the project packet. 
  4. Know and understand The Salvation Army’s Territorial Property Management Manual and be able to advise others accordingly.
  5. Prepare State of Massachusetts Annual ABC Report for all locations where there is Salvation Army owned property.
  6. Coordinate Greater Boston Property Committee Meetings.  Responsible to prepare agenda, take minutes and communicate this information with committee members.
  7. Review project budgets and all proposals received and handle any follow-up matters prior to presentation of the proposal to the Board.
  8. Maintain a clean and efficient office and maintain all property files for the Division.
  9. Create, maintain, and/or update all property records as necessary.
  10. Research records, maps, and other data to obtain information necessary for zoning, codes, violations, etc. for municipalities where a field location Officer requests assistance.
  11. Answer phones, take messages and direct calls when needed.
  1. Prepare all property project invoices for payment.

 

Location of Position:  Divisional Headquarters, 25 Shawmut Rd, Canton, MA

Hours:  8:30am-4:00pm, M-F (35 hrs/week)

Pay Range:  $20 to $22.75 per hour

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