The Salvation Army

  • Corps Office & Operations Manager

    Job Locations US-NY-Brooklyn
    Job ID
    2019-5367
    Category
    Administrative
    Compensation Min
    USD $40,000.00/Yr.
    Compensation Max
    USD $48,000.00/Yr.
    Type
    Regular Full-Time
  • Overview

    The Corps Office and Operations Manager will serve in a critical support role to the Corps Officers in a leadership role and be intimately and integrally involved in the overall ministry of the Corps.  The Corps Office and Operations Manager will engage as directed by the Corps Officers with leadership responsibilities and will assume leadership, as directed, of the Corps’ operations, in the absence of all appointed Officers.  Under the direct supervision of the Corps Officers, the Corps Office and Operations Manager will oversee all corps administrative and facility operations by maintaining office systems and supervising staff.

    Responsibilities

    • Managing day to day operations of the general office for the all programs and the corps.
    • Serve as liaison for vendors and building management.
    • Serve as liaison with external (ACS, DOE, DOHMH, FDNY, DOB, etc.) and offsite DHQ personnel.
    • Ensure that all departments maintain proper systems of recording, accounting, statistical reporting, and filling and safeguarding records.
    • Assistant Corps Officers as needed, general daily Corps Support needed and perform special projects.
    • Coordinate all IT issues with Divisional IT Department, as necessary.
    • Ensures that all inventories maintained with all programs and departments.
    • Ensure that inventories are maintained of all equipment and program resources
    • Manage and maintain church calendar, League of mercy visitations and other events.
    • Handle all violations; follow up with the appropriate corrections and report to the proper department
    • Answer and direct all calls professionally and correctly.
    • Check voice mail daily and return phone calls promptly.
    • Manage office mail.
    • Assist with budgetary oversight of the all programs within the corps.
    • Monitor corps business income and expenses for different grants.
    • Prepare and submit weekly financial reports to DHQ
    • Prepare all check request and income reports for corps officer approval
    • Issue purchase orders, keeping receipts or invoices for verification of expense.
    • Handle petty cash funds in the absence of Corps Officers
    • Upon approval, purchasing items for which approved budget funds are available.
    • Assist Corps Officer with all Human Resource Compliance matters
    • Assist with the oversight of payroll processing
    • Ensure that annual performance evaluations are conducted for all personnel, according to the assigned schedule
    • Manage all risk management concerns and issues.
    • Conduct regular conferences with the Corps Officer to review all fiscal concerns
    • Attend and contribute to Executive Leadership, Department Staff & General Staff Meetings
    • Responsible for sharing with the Corps Commanding Officer, all matters of mutual concern relating to the total welfare of the Corps Program.
    • Interact with Parent, Staff, and Participants as necessary.
    • Participate in all external and divisional trainings required.
    • Work collaboratively with administration and staff to develop, implement and improve administrative functions related to corps projects and activities.
    • To promote and facilitate, in every way possible, the mission of The Salvation Army,
    • Assist in the supervision of all maintenance staff
    • Assist with all property and maintenance matters of the building.
    • Maintain and prepare building maintenance inspection and completion of all necessary documents
    • Provide support to Social Ministries Coordinator, as needed
    • Receive the public on behalf of the Salvation Army and assist by directing to appropriate areas.
    • Responsible for the coordination of dates for booking of rentals in consultation with the Corps Officer
    • Available at times to open building for outside groups as needed.
    • Assist with budgetary oversight and monitor expenses (and income) for Food Service and UYL Program
    • Supervise facilities participation in SFSP and CACFP programs
    • Supervise cooks and kitchen staff
    • Maintain all necessary documentation and files for programs
    • Prepare and submit all orders.
    • Supervise and assist in the UYL (Middle School program) to ensure the effectiveness of the program, including staff and participants.
    • Assist with all public relations events and activities such as but not limited to the Red Kettle effort, under the direction of the Corps Officers, including recruiting, training and instructing of potential employees.
    • Responsible for the development of the Corps Social & Digital Media platforms for outreach purposes, under the direction of the Corps Officers

    Qualifications

    • Bachelor’s Degree in Business Administration or similar, along with 2 years of experience OR 4 years of administrative/management experience.
    • Strong communication and organizational skills; Should possess those qualities of heart, mind, and character that apply to all those working immediately with people.
    • Experience working with financial management, and human resources.
    • Able to perform duties independently with little or no supervision and maintain a high level of confidentiality.
    • Must have an understanding and appreciation for the Mission of the Salvation Army.
    • Must have a valid driver’s license.

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