The Salvation Army

  • Accountant (Exempt)

    Job Locations US-MA-Dorchester
    Job ID
    2018-4435
    Category
    Finance
    Compensation Min
    USD $45,000.00/Yr.
    Compensation Max
    USD $50,000.00/Yr.
    Type
    Regular Full-Time
  • Overview

    Responsible for all financial recordkeeping as it relates to the Kroc Center which includes but not limited to income and expenditures, assisting Administration with budgets and reports, and supervision of Accounting Clerk.

    Responsibilities

    • Supervise Accounting Clerk.
    • Be responsible for the accounting of all funds in coordination with Administration and in accordance with Salvation Army Financial policy and procedure.
    • Responsible for reconciling bank statements for all accounts on a monthly basis in a timely manner (be guided by the accounting standards for the division)
    •  Process monthly/quarterly/annual financial reports and maintain permanent records in an orderly fashion as well as transmit required data to DHQ.
    • Responsible for the maintenance of subsidiary records required for third party billings.
    • Review cash balances and projections to ensure adequate resources are available for payroll, check batches, petty cash, and all cash needs of the Kroc Center.
    • Ensure the accounting records are accurate and provide ongoing analyses to be reviewed and discussed with the Kroc Administrator no less than monthly.
    • Play a key role in the budgeting process, in coordination with the Business Manager and designated staff. 
    • Prepare monthly billings for contracts.
    • Prepare monthly Balance Sheet analysis. Ensure that items in the balance sheet are kept current.
    • Review financial position with Business Manager and/or Kroc Administrator no less than weekly. Prepare and present weekly Kroc Executive Council (KEC) finance report
    • Maintain a working knowledge of the Shelby Accounting System and all upgrades.
    • Maintain a working knowledge of the RMS/CCMS system and recording of transactions. Handle all problems related to RMS/CCMS matters that impact the accounting of transactions.
    • Set up and transmit the positive pay file through the bank website.
    • Process necessary payroll journal entries and record in general ledger. Prepare journal entries for corrections and/or adjustments needed, to be processed in accounting system after review and approval of supervisor.
    • Keep Business Manager advised of budget overruns and other financial concerns that may impact the financial status of the Kroc Center.
    • Review general ledger related to all activity, including payroll to ensure accuracy in recording, functionalizing, coding by proper object code and coding consistent with the budget projections. Keep Kroc Administration apprised of any concerns related to transactions.
    •  Track and enter costs for credit card fees, EFT fees, bank fees and enter journals into Shelby to record these costs.  (May assign portions of these tasks to the Accounting Clerk.)
    • Responsible for monthly and annual fiscal closings, ensuring the accurate functionalization of costs to departments, ensure all payables and receivables for the fiscal period are recorded and accounted for, review all balance sheet items to ensure they are current and reconciled and ensure all adjusting entries have been made. Support Service should be reconciled and paid in full.  All CCMS contracts resolved and entries made in Shelby.  All approved reserve payments are made and any other activities necessary to close the fiscal year.
    • Assist in the preparation of reports for the UFR.
    • Prepare audit information, and be available for questions and research for the auditor(s) and participate in the exit conference with Kroc Administrator and auditor(s) as requested.
    • Cross train with the Accounting Clerk, process all transactions in their absence.
    • Ensure that all inventories are tracked and maintained through direct or indirect monitoring and record collection.
    • Process and distribute Petty Cash in accordance with The Salvation Army guidelines. Prepare Petty Cash reimbursement requests to replenish cash box, code vouchers, and ensure that proper documentation and authorization are included with the voucher.
    • Meet regularly with Kroc department managers regarding budget and actuals
    • In the normal routine of business, the Accountant will need to interact with the Divisional Headquarters Finance staff on various financial matters. This interaction and the scope of topics should be shared with Kroc Administrators.  All written communication between the Kroc Center accounting staff and DHQ Accounting staff should be shared with the Kroc Administrators, the Financial Secretary and Fiscal Controller.
    • The Accountant will be responsible for all financial requirements related to proposals of funders. This will include, but is not limited to: Budgets, pro forma budgets, reports, meeting deadlines, and processing the financial data through the appropriate protocols/approval process.

    Qualifications

    Education Requirements

    Bachelor’s Degree in Accounting required.

     

    Work Experience

    • Minimum 5 years’ experience in the accounting field
    • Experience working in a non-profit environment preferred.

     

    Other Qualifications

    • Must have excellent computer skills using MS Office with advanced knowledge of Excel.
    • Ability to work with little direction from supervisor.
    • Handle sensitive and confidential information with discretion.
    • Spanish and/or Cape Verdean Creole speaking preferred, but not required.

     

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