The Salvation Army

Administrative Assistant/Office Manager

Job ID
with excellent benefits
Compensation Min
USD $20.00/Hr.
Compensation Max
USD $20.00/Hr.
Regular Full-Time


Position:    Administrative Assistant/Office Manager                                                                                

Department:    Divisional Development Department, 701 N. Broad Street, Philadelphia, PA

Availability of Position: Immediate – The EPA Division of The Salvation Army – Development

Schedule:  Full-Time - Minimum 35 hours/week

Reporting Relationship: Divisional Community Relations and Development Director

Salary and Grade: $20.00 per hour; 77 Non Exempt

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

  • Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
  • Employer funded Pension Plan (company contributions begin after 1 year of employment)
  • Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
  • Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
  • Flexible Spending Accounts
  • Remitted Tuition Program
  • Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
  • Most importantly – a job with a good purpose!



The Mission Statement


The Salvation Army, an international movement, is an evangelical part of the universal Christian church. 


Its message is based on the Bible.  Its ministry is motivated by the love of God.


Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.


This position is a highly responsible administrative and resource development support position. Duties require a high degree of initiative, follow through, and organizational skills; professionalism and fund raising insight in communications with key external constituencies (e.g. Members of Advisory Boards, major donors, etc.); an ability to act independently in managing and following through with projects as assigned; an ability to understand and consider the implication of various communications across the organization’s overlapping markets (or jurisdictions), to include fundraising projects, budgets, and external relationships; excellent writing skills to include composing sensitive correspondence; and proficiency in the preparation of reports and other documents to be submitted to funders, advisory board members, and for internal review, etc. Duties include the coordination and implementation of special projects, communications, and fund raising initiatives, sometimes directly soliciting funds or in-kind donations. This position will also support the multi-disciplinary fund raising and public relations program as a whole in providing necessary secretarial, administrative, and communications support, as directed, and may at times involve support staff / volunteers supervision. As Administrative Assistant to the Community Relations and Development Director the successful candidate will screen and prioritize mail and take action or make referrals as appropriate; set up, prepare for, and record minutes for meetings; manage personnel files and prepare the department payroll submission; organize and manage office systems (filing, mail distribution, information management); prepares reports and correspondence; tracks progress on and manage multiple projects, ensuring timely successful completion; and conducts other duties/projects as assigned.


Minimum requirement of a Bachelor’s degree and 5 years of management experience in a development office; or equivalent combination of relevant education and experience. Proficiency in Microsoft Excel, Word, and PowerPoint; Lotus Notes; Google applications including, but not limited to, Google Drive, Google Surveys, Calendar, etc.; and a CRM database (such as Raiser’s Edge or Salesforce, etc.) is required.  At least five years of successful experience working in nonprofit fundraising or successive administrative experience working in a community relations or marketing department having a focus on high net worth customers.   Must be highly organized with demonstrated skills in communication (written, verbal), project management, and information systems management.  Pre-employment skills assessment is required.  Excellent proofreader.  Fund raising experience is a plus. Child Protection Clearances PA Act 153 requires that all prospective employees complete the following clearance and background checks:   PA Child Abuse History Clearance, PA State Police Criminal Record Check and FBI Criminal Record/Fingerprint Check.   It is essential to support The Salvation Army by having an appreciation and understanding of The Salvation Army’s mission.


Contact: Please apply with your resume and cover letter at:


No phone calls please.                       


Released by the Divisional Human Resources Department on January 9, 2018


All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.


The Salvation Army will not hire any applicant for employment if the criminal background check reveals a conviction (or a guilty plea or plea of nolo contendre) for any sexual or violent crime.  This policy is intended to help ensure safety in Salvation Army workplaces.


Requisition No. 657


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