The Salvation Army

Property Facilitator

US-NY-New York
Job ID
2017-4037
Category
Facilities
Compensation Min
USD $52,000.00/Yr.
Compensation Max
USD $60,000.00/Yr.
Type
Regular Full-Time

Overview

Under the guidance of the Director of Property Services, analyze and process proposals and documentation relating to property related projects for the Greater New York Division, ensuring that the projects are handled properly and in the best interests of The Salvation Army.

Responsibilities

  • Help with the development, monitoring of progress and finalization of projects – includes preparation and revision of scope of work documentation.
  • Review construction drawings and documentation and consult with Architects, Engineers and other professionals regarding project specifications.
  • Answer technical questions or questions that may be raised about projects and their intent.
  • Review proposal documentation submitted to the Property Department to determine if the proposed work qualifies for capital or non capital funding under the guidelines set in the Property Project Manual and Eastern Territorial Minutes.
  • If necessary, confirm with Program Section that appropriate approval has been obtained through the Mission Alignment Council. Correspond with appropriate Divisional Officers/staff in an effort to bring clarity and understanding regarding any given project.
  • Review engineering reports, home inspections and environmental studies to determine any present or potential problem areas that may influence The Salvation Army’s decision to proceed with proposed project.
  • Prepare appropriate case documentation – capital and non-capital - for presentation to Command Finance Council and/or Secretary for Business. The project case documentation should be both concise and thorough so that Council and/or Secretary for Business Administration may fully understand the proposal and the implications of the proposed action.
  • Forward approved Capital Project documentation to Territorial Headquarters for review and approval.
  • Work with the Divisional Contracts Department to review contractual documentation (including AIA’s) relating to construction and renovation projects, in order to ensure that the interests of The Salvation Army are protected.
  • Where appropriate submit contractual documentation to Territorial Headquarters for review and execution.
  • Track and review Insurance and Bond documentation which Contractors need to provide for each project.
  • Process Change Order and Additional Work Order documentation through the Command Finance Council and Territorial Headquarters.
  • Periodically revise Property Project Budgets (PPB) to ensure that the budget line items reflect the approved costs of the project. Include original budget value, “Change and Additional Work Order” costs and any other authorized expenditure.
  • Undertake regular site visits and participate in project progress meetings with Contractors, Architects, Engineers and other interested parties.
  • Review and verify accuracy of project related invoices and forward to the Property Department Accounting Associate for processing.
  • Review case for the Sale or Acquisition of “Real Property” and ensure that appropriate procedures are followed and documentation completed for review by the Command Finance Council and THQ.
  • Review all materials provided in support of the proposed donation of “Real Property” to ensure that donation is acceptable for The Salvation Army.
  • As necessary communicate with Legal Services Department (Divisional and Territorial) regarding all Estate related “Real Property” matters.
  • Consult and communicate with Territorial Risk Management Department on projects which have an environmental component or require Builders Risk Insurance.
  • Provide Risk Management Department with information on completed sales and purchase of real property as and when these take place.
  • Undertake periodic review of the “Real Property” register maintained by Risk Management Department to ensure that accurately reflect properties owned/leased by the Division.
  • Communicate policies and procedures to GNY personnel as necessary.
  • Prepare and help with presentation for Mission Alignment Council Review.
  • As requested, represent the Director of Property Services at meetings and functions. (eg. job meetings, conferences on property matters, etc.).
  • Help implement changes that will improve efficiency of Department project handling.
  • Provide appropriate direction to related clerical personnel.
  • Other duties as assigned by the Director of Property Services and/or the Secretary for Business.

Qualifications

  • Minimum of Bachelors Degree, with two years of experience in business environment (emphasis on Property and Construction related business environment).
  • Experience and competency in the use of word processing and spreadsheet packages essential.

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