Checks computation of bills.
Issues all checks for approved bills and payroll.
Checks deposits, fees collected and receipts issued.
Checks petty cash payments.
Prepares food claim reports, if required.
Collects fees, issues receipts and reconciles receipts totals with actual cash collected.
Prepares bank deposit slips and deposits receipts weekly.
Posts and summarizes fee cards. Reports weekly to director on fees in arrears.
Prepares children’s attendance reports.
Maintains petty cash funds, as follows:
When authorizes has been signed by the director or other authorized person issues petty cash to person designated.
Receives from recipient of petty cash the bills and necessary change.
Enters petty cash expenditures daily in petty cash book.
Balances petty cash daily.
Enters receipt of petty cash funds.
Keeps daily records of staff attendance including vacation and sick leave
Acts as receptionist for child care center and answer phone.
Performs all typing for center, i.e., lists, children’s records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, evaluations, menus, reports, etc.
Does filing and related clerical work.
Maintains permanent equipment inventory.
Child Intake Packages
Child Certification and Recertification
Staff and Children Tracking
Performs all other related duties consistent with the above as well as other programmatic duties.
The following job description is intended to set forth the full range of functions required of a day care bookkeeper.
Timely and competent performance of these tasks is critically important to the smooth operationof every child care program, its funding and accountability. For this reason and because the tasks
- here outlined are extremely diverse, directors must develop a plan to provide a regular,
- uninterrupted time period for fulfillment of the following priority functions:
- Bookkeeper works on General Journal, General Ledger and trial balance.
- Bookkeeper works with Assistant to train him/her to perform all bookkeeping functions as needed and in the Bookkeeper where one exists.
Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the child care center.
The Bookkeeper balances books for the preparation of reports to show income, expenses and other items related to bookkeeping of the center’s activities.
Additionally, the Bookkeeper is responsible for supervision and training of the Assistant Bookkeeper where one exists.