The Salvation Army

Administrative Assistant (GAINS)

US-NY-New York
Job ID
Compensation Min
USD $13.00/Hr.
Compensation Max
USD $15.00/Hr.
Regular Full-Time


The role of the administrative assistant is to support the GAINS Program Supervisor with general office tasks related to the GAINS after school program. The job consists of working 5 days per week, Monday thru Fridays, 35 hours per week.


  • Ability to work independently
  • Preparing payroll for the GAINS program: collecting time sheets and time cards from all corps, including Work Based Learning program payroll from the DOE. Submitting this information to the payroll department.
  • Picking up and distributing WBL checks
  • Prepare permission slips for students
  • Placing and following up on Operational supply/furniture/equipment orders
  • Prepare mailings
  • Prepare and assist with monthly CACFP reports
  • Enter data into the computer
  • General office work filing, faxing, copying
  • Ability to lead projects to successful completion
  • Substitute for absent Tutors, when necessary
  • Supervise children on field trips, when necessary
  • Provide Administrative Support for over 9 DYCD Contracts Managed by The Salvation Army-GNY
  • Conduct Individual Program Observations and Assessments for GAINS Department
  • Prepare requisitions for agency’s CFC Board approval
  • Maintain accurate accounting of contract spending for department by site
  • Prepare mailings to participant’s parents
  • Process all New Hire HR packets for employees
  • Additional duties as assigned     

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status




  • High School Diploma or the equivalent
  • Knowledgeable about school age children and have experience and/or received training in child/youth Development or related fields.
  • Experience with Microsoft Office Suite
  • Excellent communication skills
  • Excellent filing and organizational skills
  • Extremely organized
  • Self-directed
  • Positive attitude



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