The Salvation Army

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Administrative Assistant (GAINS)

Administrative Assistant (GAINS)

Job ID 
Job Locations 
US-NY-New York
Compensation Min 
USD $13.00/Hr.
Compensation Max 
USD $15.00/Hr.
Regular Full-Time

More information about this job


The role of the administrative assistant is to support the GAINS Program Supervisor with general office tasks related to the GAINS after school program. The job consists of working 5 days per week, Monday thru Fridays, 35 hours per week.


  • Ability to work independently
  • Preparing payroll for the GAINS program: collecting time sheets and time cards from all corps, including Work Based Learning program payroll from the DOE. Submitting this information to the payroll department.
  • Picking up and distributing WBL checks
  • Prepare permission slips for students
  • Placing and following up on Operational supply/furniture/equipment orders
  • Prepare mailings
  • Prepare and assist with monthly CACFP reports
  • Enter data into the computer
  • General office work filing, faxing, copying
  • Ability to lead projects to successful completion
  • Substitute for absent Tutors, when necessary
  • Supervise children on field trips, when necessary
  • Provide Administrative Support for over 9 DYCD Contracts Managed by The Salvation Army-GNY
  • Conduct Individual Program Observations and Assessments for GAINS Department
  • Prepare requisitions for agency’s CFC Board approval
  • Maintain accurate accounting of contract spending for department by site
  • Prepare mailings to participant’s parents
  • Process all New Hire HR packets for employees
  • Additional duties as assigned     

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status




  • High School Diploma or the equivalent
  • Knowledgeable about school age children and have experience and/or received training in child/youth Development or related fields.
  • Experience with Microsoft Office Suite
  • Excellent communication skills
  • Excellent filing and organizational skills
  • Extremely organized
  • Self-directed
  • Positive attitude