Responsibilities

• Receive, count, and prepare income for deposit. When requested or necessary, provide handwritten receipts to the donor/payee.
• Work with other CFOT personnel and cadets to verify receipt of income.
• During kettle season, working with another member of the Finance Department, verify the kettle income count and prepare it for deposit.
• Take all deposits to the bank. During kettle season or other periods of high cash income, at least two individuals should transport the deposits to the bank.
• File receipts, backup documentation, and deposit tickets in chronological order.
• Enter deposits into Serenic, ensuring that the coding is correct.
• Enter receipts for wire transfers from THQ or other locations into Serenic.
• Create billings for commands/individuals as instructed by the Assistant Director of Business or Senior Accountant and email them in a timely manner.
• Email monthly accounts receivable statements and backup to all commands/individuals with an outstanding balance.
• Maintain files of all accounts receivable billings, including appropriate backup, should questions arise.
• File all backup information as per SA policy.
• Complete monthly bank reconciliations for a payroll account. Provide a copy to the Assistant Director of Business and the Senior Accountant so that appropriate corrections can be made.
• Review corporate credit card transactions in Smart Data for cardholders as assigned. This function also serves as a backup for reviewing cardholder transactions assigned to other Finance staff members in their absence or when needed during high-volume time periods.
• After ACH transactions are processed through the bank website, enter all ACH wire information into Serenic, ensuring that it is coded correctly and entered in a timely manner.
• Prepare monthly reconciliations of Accounts Receivable accounts for review by the Assistant Director of Business or Senior Accountant.
• Maintain the schedule of Officers’ Household Help for review in compliance with current Minute/Policy and Procedures.
• When time permits, review check vouchers to verify that all necessary documentation and approvals are attached.
• Train other members of the department to serve as backup for A/R.
• Serve as backup for A/P as needed and provide training for new A/P employees as needed.
• Other duties as requested.