Administrative Task

• Assist with and/or directly handle all correspondence appropriate for the Director of Business (DOB).

• Assist with the managing of the DOB Outlook Inbox and calendar.

• Receive, take messages, and handle phone calls and in-person visits from others as appropriate for DOB.

• Take notes of meetings, prepare meeting agendas, prepare, and distribute reviewed meeting minutes.

• Serve as backup to Assistant Director of Business (ADOB) Administrative Assistant when necessary.

• Process vehicle Use and Rental Requests in the absence of the Transportation Officer.

• Coordinate the annual campus guideline update.

• Communicate with THQ for TAMC as CFOT liaison and coordinate with other CFOT departments for the event.

• Serve as the liaison with the security company and the real estate attorney.

• Assist with communicating with outside vendors for service schedules and purchase orders for office equipment, furniture, and supplies as required.

• Manage all keys for the facilities and distribute per approval from the DOB.

• Enter Maintenance Request Tickets as necessary.

• Assist in scheduling annual and checkout inspections for officer quarters.

• Maintained files on CFC & THQ approvals and related paperwork for capital projects.

Education Tasks

• Assist DOB in creating, reviewing, and revising syllabi.

• Assist DOB in creating, reviewing, and revising presentations (most commonly PowerPoint) for classes that DOB instructs.
• Assist in tracking and processing of teaching assignments, schedules and other responsibilities related to the educational component of the DOB's responsibilities.