Seeking Seasonal Part Time Food Pantry Office Assistant to join our Gloversville Corps

Our Part Time opportunities offer:

• Generous time off every year including 14 paid holidays, vacation time and sick time
• Employer funded Pension Plan (company contributions begin after 1 year of continuous employment)
• Tax Deferred Annuity (403B)
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC, and Voluntary Term Life
• Christmas Bonus

SCOPE AND PURPOSE OF POSITION:

Under general supervision, the Food Pantry Coordinator / Office Aide is the support for the Corps Officer(s) in a professional, religious and charitable environment. The Food Pantry Coordinator / Office Aide conducts himself/herself at all times in a professional, friendly manner to all individuals who enter the Corps Building or by way of the telephone. Food Pantry Coordinator / Office Aide must have the ability to build good relationships, maintain a high degree of confidentiality, and handle all matters with diplomacy. Administratively supports the Corps office to ensure the office is organized and represent The Salvation Army well.  

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interview of clients for food assistance, clothing assistance, utility assistance or any other assistance be offered (regular or seasonal)
• Input of client information into computer data system (when applicable).
• Make referrals and phone contact for clients to other agencies providing desired or needed services (not available at Salvation Army)
• Keep accurate and organized statistics and files on social assistance clients.
• Coordinate volunteers assigned to food pantry.
• Coordinate ordering of, delivery of, and stocking of food pantry.
• Pick up and/or coordinate volunteers to pick up donated food for gleaming program
• Assist individuals making gifts-in-kind donations
• Assist in upkeep and maintenance of physical site
• Assist in application preparation for funding sources.
• Manage the efficient operation of the office to include handling telephone and other communications for the Corps Officer (s), receiving and directing office visitors, handling mail, and scheduling meetings.
• Maintains inventory of office supplies; notifies the Corps Officer when an order needs to be placed
• Ensures proper filing of correspondence and documents as needed.
• Identify and refer clients and/or others to Corps Officer for pastoral care when opportunities arrive.
• Assist with the administration of seasonal fundraising projects.
• Assist with other-related tasks, as personal initiative requires and/or requested by the officers.

Specific Tasks:

1. Answer front doorbell and route people to the correct person.
2. Interview and distribute emergency food to clients as needed.
3. Daily assist with loading and unloading food donations and delivery of supplies.
4. Report and file Statistics to the Food Bank and other donors’ necessary information.
5. Provide oral and written report updates of food inventory and supply needs.
6. Maintain proper stock levels so that inventory does NOT get depleted during a shift through routine inventorying and ordering supplies. Communicate needs in advance.
7. Keep records of all statistical reports and food orders and file in an orderly manner.
8. Other duties as assigned by Corps Officers.

Other Duties:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice due to business needs.

SPECIAL SKILLS, CERTIFICATES, LICENSES, REGISTRATIONS:

List any special skills, licenses, certificates, or registrations that are required to perform the essential duties of this job