Department:  Finance - Divisional Headquarters

Reports to:    Divisional Finance Secretary

Supervises:   Centralized Bookkeeping staff and operation

Status:          Exempt

Schedule:      Full time, 8:30am - 4:00pm Monday-Friday and as needed

Functions:     The Assistant Director of Finance (ADF), along with and in the absence of the Financial Secretary, will provide supervision to the SWONEKY Divisional Finance Department staff to ensure

                      the efficient and effective functioning of the Department in a manner that complies with Salvation Army policy, all applicable laws, and GAAP. The ADF must be able to schedule and

                      perform assigned responsibilities independently with high efficiency.

Essential Duties & Responsibilities

• Manage and direct the Finance Department along with the Financial Secretary to ensure
  the efficient functioning of all assigned operations.
• Serve as a member of the Command Finance Council, and as Secretary of the Command Finance Council in the absence of the Financial Secretary.
• Support locations within the division by responding to questions and requests for assistance.
• Schedule and perform assigned responsibilities and implement decisions of the Command Finance Council.
• Serve as an internal auditor. Conduct corps/area services audits as assigned, presenting to CFC and following up.
• Complete processing of Officer tax grants and mileage logs.
• Assist with preparation as assigned & review of budgets for all Corps and Area Services.
• Assist in the preparation of fiscal closing of Command Headquarters operating accounts, ensuring the accuracy and timeliness of the final reports for the fiscal year.
• Maintain a working knowledge of The Salvation Army's Orders and Regulations, official policy directives, and Minutes relating to all areas of assignment and supervision.
• Observe strict confidentiality in all personal and private matters concerning officers and employees, except where duty requires communication with a superior officer, and refrain from premature or unauthorized release of restricted information.
• Is empowered to approve TSAMM items as delegated by the Finance Secretary, consistent with policy. May approve NOA or IC items (as defined by P&P Minute 25) during a furlough or other extended absence of the FS.
• Management and ongoing maintenance of digital documents & approval system.
• Management and ongoing maintenance of 5th/3rd payment system, including:
  • Primary approver of payments issued on behalf of Centralized Corps
  • Responsible to ensure segregation of duties for all persons with access to the system; Serenic Admin makes role changes in the system, but AFD must approve.
  • Primary troubleshooter when there are issues with payments
  • Ongoing training of Centralized Bookkeepers in the system
• Ensures that all payments issued on behalf of corps are approved in advance by the corps officers; however, in emergencies, they may authorize payments if corps officers cannot be reached so long as ; other approval requirements are met
• Primary supervisory responsibility for Centralized Banking (moving of funds from corps accounts to DHQ)
• Perform monthly review of each corps/area services financials and present report with highlights and concerns to CFC.
• While the Chief of Accounting has primary responsibility for monthly closings, reconciliations and reporting, the AFD will monthly verify timely completion of these items and report to FS if there are issues.
• Perform any other duties as assigned or requested by the Financial Secretary or Divisional Commander.

Special Skills, Certifications, Licenses, Registrations 

• Education: Bachelors Degree in Accounting/Business Administration; Master's degree preferred.
• A minimum of ten years of related experience, with at least five years in a not-for_profit finance environment  (Salvation Army preferred).
• At least 5 years of prior supervisory experience.
• Working knowledge of accounting software, Serenic knowledge preferred.
• Working knowledge of UKG Pro (payroll) and UKG Ready (time and attendance) a plus.
• Proficient in Microsoft Office, with advanced excel skills.
• Strong written, oral, and presentation skills.
• Ability to teach and give constructive guidance.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

The Salvation Army’s Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church.
Its message is based on the Bible. Its ministry is motivated by the love of God.
Its mission is to preach the gospel of Jesus Christ
and to meet human needs in His name without discrimination.